The Ultimate Guide to Asset Tags: Everything You Need to Know

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Introduction

Asset tags, also known as asset labels, are identification labels used to track and manage physical assets. They typically contain unique information such as serial numbers, barcodes, or QR codes that help businesses keep track of equipment, tools, and other valuable items.

Asset tags are widely used across industries like healthcare, education, manufacturing, and IT. They improve inventory management, reduce loss and theft, and streamline maintenance schedules.

Why Are Asset Tags Important?

 

Asset tags offer several benefits, including:

  • Loss Prevention: Labels deter theft and make it easier to recover lost or stolen equipment.

  • Efficient Tracking: Barcodes and QR codes allow businesses to scan and log asset information quickly.

  • Improved Maintenance: Tags help track service history and maintenance schedules.

  • Compliance & Auditing: Many industries require accurate asset tracking for regulatory compliance.

  • Cost Savings: Reducing asset loss and improving inventory accuracy can save businesses money.

asset tags

Types of Asset Tags

Custom-Asset-Tags

Barcode Asset Tags

✅Feature a unique barcode that can be scanned for quick tracking.
✅Often used in retail, healthcare, and IT asset management.
✅Compatible with inventory software systems.

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qr code asset tags

QR CodeAsset Tags

✅Similar to barcode tags but store more information.
✅Can be scanned with smartphones, eliminating the need for special scanners.
✅Useful for linking to online asset databases or maintenance logs.

RFID Asset Tags

✅Contain a microchip that transmits data wirelessly to an RFID reader.
✅Ideal for large warehouses or businesses that need real-time asset tracking.
✅More expensive but highly efficient in high-volume environments.

tamper proof asset labels
Tamper Evident Asset Tags

✅Designed to show signs of tampering if someone tries to remove them.
✅Typically used for high-security assets like government equipment or confidential materials.
✅Available in destructible vinyl or VOID material.

Asset Label Materials

The material of an asset tag determines its durability and suitability for different conditions.

1. Polyester
  • Water-resistant and durable.
  • Suitable for indoor and light outdoor use.
  • Can be laminated for extra protection.
2. Vinyl
  • Flexible and cost-effective.
  • Good for general-purpose labeling.
  • Available in tamper-proof versions.
3. Aluminum Foil
  • Extremely durable and resistant to chemicals, heat, and corrosion.
  • Ideal for industrial and outdoor use.
5. Paper-Based Tags
  • Low-cost and temporary.
  • Used for short-term tracking, event management, or disposable applications.

Asset Sticker Finishes

Different finishes can enhance durability, readability, and aesthetics. 
1. Matte Finish
  • Reduces glare and improves barcode readability.
  • Ideal for scanning in different lighting conditions.
2. Gloss Finish
  • Offers a shiny, professional look.
  • Provides resistance against moisture and dirt.
3. Laminated Finish
  • Adds an extra protective layer.
  • Helps prevent fading, scratching, and wear over time.
    • 4. Anodized Finish (for Metal Tags)
    • Provides extra durability and resistance to corrosion.
    • Ideal for long-term asset management.

    Asset Tag Personalisation Options

    Many businesses prefer customized asset tags to match their branding and tracking needs. Here are common customization options:

    1. Company Logo and Branding

    • Adds a professional look and reinforces brand identity.

    2. Sequential Numbering

    • Helps with unique identification and tracking.

    3. Variable Data Printing

    • Allows for different barcodes, QR codes, or serial numbers on each tag.

    4. Color Coding

    • Helps categorize different asset types for easier identification.

    5. Custom Shapes and Sizes

    • Allows for better fitting on specific equipment or surfaces.

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